Colwyn BID EGM 2019

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An Extraordinary General Meeting will be held in the Conwy Suite at Stadiwm Zip World, Parc Eirias, Colwyn Bay on Wednesday 30th of October. Please arrive with plenty of time to park and register, the meeting will begin promptly at 6pm.

EGM – 30th October 2019

EGM Notices have been posted to the “BID LEVY ACCOUNT HOLDER CORRESPONDENCE ADDRESS”  listed in the National Non Domestic Rates department database (business rates database).

If your levy account holder correspondence address is an accountant, head office or other third party, please request that they forward the documents to you.

If you were unable to attend the recent AGM, you may be unaware that the Board has made the decision not to go to re-ballot for a second term of Colwyn BID. This decision was taken following a Mid Term Review, where the evidence showed a low percentage would vote YES to a second term. The cost of a re-ballot is £20-25k and the Board feel it would be inappropriate to spend this money on a re-ballot, when it could go to projects for the BID area. The decision was taken in consultation with CCBC.

It was also announced the board were unable to consider nominations for new Directors as almost 100 AGM notices and nomination forms were returned to the BID office as ‘undeliverable”. As it has to be a fair selection, all members must have the right to stand as a Director.

It is important to understand that there are restrictions on the makeup of the Board. The Board can be between 3-9 Directors – with 3 forming a quorum for voting purposes.  Details can be found in our Articles of Association. There will be 3 remaining Directors, all of whom are members, therefore depending on the number of nominations we receive, there may be a restriction on the number of Directors that can be voted on the Board if all of the nominations are members.

All potential Directors must understand that the BID will cease trading on the 31st March 2021 – this decision has already been made. Therefore, any person wishing to be nominated will have to submit a new form, even if they had submitted one previously, as they will now be coming on to a Board that will be overseeing the managed winding down process. We will NOT be going to re-ballot. Not only will this save the £20-25k cost of a re-ballot, but also will allow us to move ahead with projects so that the BID ensures it delivers on the some of the original business plan, as well as leaving a legacy for the Bay of Colwyn.

Also announced at the AGM was the plan to move ahead with area committees – devolving decision making for area projects to those levy payers from that area. Area committees will comprise a total of 3-5 members, with 3 being a quorum for decision making. The Chair of each committee will be a Director from the BID Board (representative of the specific area). This will allow for easy feedback to the main Board. The Chair of each committee will be as follows:

  • Rhos on Sea – Jennifer Whitlock, Le Sport Health & Fitness
  • Colwyn Bay – Peter Blundell, CBI Insurance  
  • Mochdre – David Thornley, Thornley Leisure                      
  • Old Colwyn – To Be Decided                             

To ensure there is fair representation from all business sectors, there will be no more than 2 members on any committee from the same business sector.

For ease of selection, business sectors will be defined as:

  • Retail – selling to the public
  • Trade sales – builders’ merchants etc.
  • Hospitality – cafes, restaurants, public houses, hotels, B & Bs, etc.
  • Professional Services – accountants, insurance, architects, banks, estate agents, solicitors etc.
  • Health & Fitness – gyms, beauty, hairdressers, barbers, etc.
  • Motor – garages, car rental etc.
  • Education and Council – Coleg Llandrillo, CCBC, Town Council
  • Miscellaneous – storage, distribution, general industrial

Some levy payers who may not want to stand as a Director of Colwyn BID, may feel they want an input into how BID levy is spent in their respective area. Standing as a committee member will allow you to do this. We urge members to get involved with these area committees so that the areas get what they want. The committee members must ensure they consult with BID levy payers in their area in order to get ideas from as wide a variety of business sectors as possible.

Any questions you have may be directed by email to info@colwynbid.co.uk or by calling the Colwyn BID office on 01492 588374. Please be mindful that queries directed to the office may need to be raised with a Director and so there may be a delay in response. Your cooperation and patience will be appreciated.

The relevant documentation for Director and Committee nominations have been posted to the “BID LEVY ACCOUNT HOLDER CORRESPONDENCE ADDRESS”  listed in the National Non Domestic Rates department database (business rates database).

If your levy account holder correspondence address is an accountant, head office or other third party, please request that they forward the documents to you.